Invoice numbers are generated automatically when a reservation transitions to the confirmed stage.


Here we have a provisional booking - but no invoice number - this is because provisional bookings often don't happen:


Next, we progress to the confirmed stage (sometimes but not always accompanied by payment)

The system automatically assigns a sequential, unique and unchanging Invoice Number to the reservation:

Please note - we also assign a date for when it was converted to an invoice (assigned an ID).



Invoice Sequencing

The system assigns IDs in the following, sequential format

INV-YYYYNNNNN


where YYYY = current year

NNNNN = a five-digit sequential number


Dealing with change

What happens if you make a mistake and then go back to provisional?

the Invoice number remains - it can't be unassigned once assigned.

What happens if you cancel a booking?

the Invoice number remains - it can't be unassigned once assigned.



See Also

Reservation Lifecycle